SoniClear Recording Solution      

SoniClear software products provide digital audio recording for gathering, managing and sharing spoken information.

Affordable software for recording meetings, helping government be efficient and responsive.

SoniClear Gov delivers advanced digital technology to record, transcribe, archive and webcast meetings. Easy to use and affordable, SoniClear Gov is the ideal solution for capturing and managing government meeting recordings.

With SoniClear Gov, important meeting information is never lost, and can be accessed at any time from archives stored on the Local Area Network or on CDROM. The webcasting option in Gov Webcaster makes meetings available over the Internet, for improved community involvement.

Capture meetings with digital clarity

Archive to CDROM and LAN

Optionally webcast to the public

Annotate recordings by agenda item

Easy to learn and use

Produce minutes faster

Improve transcription accuracy

Deliver information efficiently

Uses existing computing infrastructure

Fully scalable to any size organization

SoniClear digital recording provides immediate benefits for a smoother running organization, serving the public with greater ease and efficiency. All of this is accomplished while meeting budget requirements to reduce costs.

Government Communication

Enhance communication within the organization and with
the public using advanced digital recording technology.

SoniClear Gov software supports communication between staff, management, elected officials and the public. By making important information available in a timely manner, the legislative process is streamlined. In addition, the ability to keep the public informed can lead to improved community relations and more effective public involvement.

Detailed Communication
An important layer of information is contained in the verbal “gestures” that exist in human speech. A literal transcription of the spoken word does not express those nuances. SoniClear Gov digital recordings capture the full range of information presented at meetings.

Enhanced Legislative Process
The SoniClear Gov recording archive makes meeting information easily accessible to all involved parties. With the ability to recall sections of a meeting directly, participants can quickly review presentations and discussions, hearing firsthand the details that can be lost using only handwritten notes or personal recollection.

Management Tools
The digital recordings allow for clear and accurate recall of all staff directives, discussion points, motions and votes. When questions arise, research is quick and easy with direct access to information from archives stored on the Local Area Network or on CDROM.

Government Productivity

“Go Digital” to make the most efficient use
of staff time and resources, and save money.

SoniClear Gov software improves the productivity of the entire organization. The software combines clear, digital recording with automation features designed specifically to enhance meeting information management. SoniClear Gov is easy to use and builds on existing computing resources.

Produce Minutes Faster
Producing accurate meeting minutes is much faster when working from a SoniClear Gov digital recording. The sound quality is dramatically better than tape, ensuring recall of every detail. Timestamped notes entered while recording make it easy to locate important sections of the meeting. Jump directly into the recording for working on detailed summaries without having to search through long cassette tapes.

Reduce Transcription Costs
The need for transcription of detailed meeting minutes is eliminated in many situations. SoniClear Gov can be used to create action minutes, with the audio recordings accessible electronically for retrieval of details. Staff time and outsourcing costs for transcribing recordings can be redirected to more productive tasks.

Digital Information Management
The digital recordings are stored on computers in standard files for processing like any other electronic document. The information can be backed up on CDROM disks or on central file servers. This simplifies management of recordings, and reduces storage costs.

Deliver Recordings on CD and over the Web
Replace time-consuming cassette tape duplication with digital delivery on CD, over the internal network, and on the web. If audio tapes are required for any reason, SoniClear Gov has the option to automatically produce tape files of the proper length. Tapes can then be duplicated directly from the digital recording.

Leverage Existing IT Resources
Keep control over costs by using existing computer hardware and network resources. Minimal support is required from the IT staff and there are no outsourcing costs. With the simple installation of the SoniClear Gov software, anyone in the organization can use digital recording.

Government Features

Software features designed to meet the
unique requirements of government.

SoniClear Gov is an advanced digital recording solution that meets the needs of today's fast-paced government. Digitally record, manage, and store important meetings, using Windows laptop and desktop computers. Easy to install, learn, and use, SoniClear Gov can scale from individual use to entire organizations, installing the software on existing computers.

Record
SoniClear Gov digitally records to the computer disk drive using industry-standard audio files. VoiceBoost digital signal processing enhances the audio to ensure maximum clarity and intelligibility. While recording, the user has the ability to enter timestamped notes, highlighting sections of the meeting and important events. The resulting digital audio files can be stored on the local disk drive, CDROM, and network servers.

Transcribe
Notes entered during the meeting can be exported for use as action minutes. Notes also make it easy to locate sections requiring detailed transcription. With the optional hardware USB Foot Pedal, the software works like a standard transcription machine for hands-free control. Holding the pedal down plays the recording, and when the pedal is up, it stops and rewinds a few seconds automatically. The built-in Virtual Foot Pedal keystroke simulates the foot pedal action without the need for hardware.

CD Storage
Quickly produce standard audio compact disks for playback in any CD player, as well as two types of data CD formats. The software can also generates tape files from the original digital recording for duplicating directly from the computer.

LAN Archive
Recordings can be saved to a digital archive for access from the local area network. This makes it easy for staff to listen to sections of a meeting directly from a computer, without having to request tapes or disks, and without having to install special software.

Web Archive
The recordings can also be webcast to the public. Special hosting software is not needed. Any web server can be used to stream the recordings, and the bandwidth requirements for MP3 audio is very low. And any Windows, Macintosh or Unix computer can be used to listen, requiring only speakers and the Flash MX browser plugin, which 98% of computers already have installed.

SoniClear Gov Software System
The SoniClear Gov software system includes three versions that are available with a range of features. Any combination of these products can be deployed as required by the organization.

                                                           

Gov Webcaster screen shot

Just click on the agenda item and play!

Hardware Requirements

• Windows XP, 2000, 98SE, ME or NT

• 300mHz processor or faster

• 158 Megabytes/hour of disk space for recording

• Computer microphone, array microphone, or sound system feed

Government Customers

A wide range of governmental organizations
use SoniClear Gov for recording their meetings.

All levels of government have discovered the value of recording using the SoniClear Gov system. The tangible benefits, affordability, and ease of implementation make SoniClear Gov an excellent choice for upgrading from cassette-based systems. SoniClear recording software is used in hundreds of government installations worldwide. Following is a partial list of customers.

CALL US FOR PURCHASING INFORMATION

Office:     801.544.6568